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The Oasis Foundation: An Institutional Model
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The Oasis Hotel Group values enormously community contributions to the OSCs but it also recognizes that the three big challenges which they face are professionalism, transparency and social confidence.  For this reason, as a socially responsible company, it channels its solidarity and altruism through the Oasis Foundation A C. aiming to help those OSCs which look for social change in the search for a more just and equal world, to assure the future of future generations. Hence, the following vision was chosen for the Oasis Foundation:

INSTITUTIONAL MODEL

In the following section the principle organizing characteristics are described and the operation of the Oasis Foundation (FOA) which make up its Institutional Model.

Type of Organization of the Civil Society (OSC):

    The FOA is a second level OSC. This means its programs only aid other OSCs or governmental programs which deal with the target population that the Oasis Foundation is focused on.

Legal Status:

    A civil association, founded on 17th April, 1998, with the document seventy thousand two hundred and three of the Public Notary 103 in Mexico City, Armando Galvéz Perez Aragon.

Objective:

    The FOA has the objective of undertaking charitable actions through governmental or non-governmental organisms for humanitarian goals. These authorities are authorized to receive tax-reducible donations and have objectives similar to the FOA, to help the social development of the Mexican community, especially that of Quintana Roo.

Objectives:

  1. To help organizations whose work programs are directly related with assistance or attention to:

    1.1- Minors who are abandoned, helpless, malnourished, or subject to bad treatment.
    1.2- Women who are pregnant or breast feeding.
    1.3- Handicapped, especially children.
    1.4- Those affected by disasters, especially children.
    1.5- The chronically sick with needs, especially children.

  2. To help children, those who have shown academic potential, artistic talent, and ability in sports through scholarships or special programs, with the objective of developing these skills in national or international educational centers.
  3. To aid programs which increase manpower in all areas associated with care, training or physical or mental rehabilitation of children.
  4. To help the formation of bibliographic or computerized archives which support the research, registering and follow up to the actions and community programs to help children.
  5. To aid the construction, rehabilitation, equipping or maintenance of buildings which are associated with the care, education, recreation or rehabilitation of children.
  6. To channel administrative aid and evaluation to beneficiary organizations to connect projects which aid the securing of funds and additional financing.
  7. To seek and promote the collecting of funds , financial resources and other kind in the Mexican Republic and in foreign countries.

The policy of aid to OSCs

  1. Only governmental and non governmental organizations whose activities are similar to those of the FOA.
  2. The non governmental organizations or civil societies who receive aid ought to comply with the following requisites:

2.1.- They must have legal status in the Mexican Republic.
2.2.- They must be individuals registered to receive tax-deductible donations.
2.3.- To have their registration number emitted by the federal government as a Civil Organization (CLUNI).
2.4.- To present a project which includes the proposed activities, results, beneficiary population, sources of financing and budget which are related to the aid from the FOA.
2.5.- The aid from the FOA should not be more than 50% of the OSCs asking for funds.
2.6.- To be registered as a beneficiary of the FOA.

The register of beneficiaries of the FOA

To receive aid from the FOA it is necessary to be included in the register of beneficiaries. This register is made up of all the OSCs which have requested help from the FOA.

The agreement of collaboration with the FOA

It should contain all the following items:

1.- Judicial recognition.
2.- The details and copy of the document produced by the SHCP to request the tax deductions.
3.- Details of the registration of the OSC with the Federal Government.
4.- The goal of the OSC which should be similar to that of the FOA.
5.- The project or the program which the FOA will support and the financial sum.
6.- The obligation to the beneficiary which should include at least the following: a suitable description of the project, the population it would benefit, the parties involved, the way the FOA would be involved, necessary training, improvement in administration and the financial sustainability linked to the financial aid, evaluating criteria, the date and the method of reporting progress weekly to the FOA.
7.- Causes for ending the agreement.
8.- The way that aid would be given, by dates and in form (in kind or as money).
9.- The length of the agreement.

The structural organization:

The structural organization of the foundation is collegiate and personal.
Representation in person:

  • The President of the Oasis Foundation A. C: who is the person who holds the position of General Director of the Oasis Group in Quintana Roo.
  • The General Director who is appointed by the President of the Foundation.
Collegiate structure:

         The Board of Directors:

  • The Board of Directors is presided over by the President of the FOA: The board is made up of a minimum of three people who are appointed by the President of the FOA.
  • The Board must meet at least one time a year to authorize the plans, budgets, programs and projects which the FOA are going to support, and also to evaluate results.
  • The Board of Directors is the institution which authorizes the inclusion of organizations to the register of beneficiaries of the FOA

Operative structure:

Considering that the FOA operates its programs exclusively through other OSCs, there is no need for an operative structure. Because of this the main activities are planning, pre-budgeting, representation, evaluation and the management of payments and aid. The General Director handles these with aid from an assistant and the area of computing of the Oasis Corporation.

Links with the community:

    The link with the necessities and the expectations of the community is a priority for the FOA. Because of this the foundation has a advisory board of a minimum of 12 and a maximum of 20 people who have stood out for their participation in the community, culture and education in Cancun, and they are chosen directly by the President of the Foundation. To be on the advisory board is an honorary post and appointments and dismissals are the domain of the President. This advisory board acts as a tool of assessment for the General Director and the President in reference to the definition, operation and evaluation of the projects and programs.

Cooperation with other Organizations

    This operating model hopes to establish and consolidate alliances with other governmental and non-governmental, national and international organizations which have similar projects and programs.The fundamental idea of these alliances is to form networks of cooperation which multiple the impact of the financial  and other resources which the FOA can count on, increasing the population which benefits from them and creating and interchanging knowledge about the handling of OSCs and other themes of common interest.

Financial Aspects:

    The Foundation operates with an annual budget of income and income that should be authorized by President of the Foundation and by the Board of Directors. The budgets should follow these guidelines:

    • A budgeting project should be presented by the end of October each year.
    • The presentation should be broken down into months.
    • Each month the income and expenditure should be recorded.
    • With reference to the expenditure the following should be noted: help for OSCs in Cancun and the name of each one and the amount; help to OSCs in other parts of the State of Quintana Roo. and the name of each one with the monthly amount, the rehabilitation and construction of educative and cultural spaces; help for training sessions; help for health programs; help for programs of community development; editorial funds; organization of sports events; assistance at congresses and seminaries; the buying of cultural material; special programs; other sponsoring and administrative expenses.
    • Since FOA also gives aid in kind (hotel rooms, rooms for events and meals) there should be a monthly record of this written at the commercial value, so as to keep monthly records and annually the monetary value of all the aid.
    • Each year, these activities should be recorded.

Publishing of programs and results

    The past record, principles, programs and results of the Foundation should be made public through broadcasting and communication which consider these aspects:

    • The building and maintenance of the website of the Foundation.
    • The making and distribution of videos, flyers and pamphlets of information to ask for donations from guests.
    • The establishing of a communications system in the State of Quintana Roo.
    • To have presence in broadcasting to beneficiaries.
    • The printing of information booklets to distribute in events and/or send to other interested institutions.
 
   
 
 

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